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Purchasing Restricted Substances

Approval on Radioactive Isotope Purchases

To purchase a radioactive isotope you must have a valid University permit.

All purchases of radioactive material must be approved by Radiation Protection Services prior to ordering or receipt of the material. This requirement applies to purchases, gifts, exchanges and donations. Please note that uses of radioactive material within institutions other than the University, such as teaching hospitals, are covered under separate Canadian Nuclear Safety Commission (CNSC) licences.

The CNSC requires the University maintain a record of all radioactive materials received under the Consolidated Licence. This information is reported to the CNSC annually or more frequently and also must be available for inspection by the CNSC on demand.

Obtaining a Valid University Permit

To obtain a valid university permit, contact:

University of Toronto Radiation Protection Authority (UTRPA)
Radiation Protection Services, Environmental Health and Safety
215 Huron Street Room 709F
978-2028, 978-6846
http://www.ehs.utoronto.ca/services/radiation/utrpa.htm

Completing an Electronic Purchase Requisition

Purchases of Radioactive materials must be initiated by completing an electronic purchase requisition within the financial information system (FIS) of the University.

Go to the quick reference guides on the Administrative Management System (AMS) to create a requisition to be routed for approval. For a detailed procedure of the procurement of radioisotopes see the FAST Team’s Purchase Requisition Reference Guide on Create PR for Isotope . All orders for radioactive materials require the following minimum information for approval by Radiation Protection Services:

  • Permit Number
  • Permit Holder Name
  • Radioisotope
  • Chemical Form
  • Activity per unit stock vial (mCi, uCi or MBq)
  • Number of stock vials ordered
  • Supplier Name
  • Requisition Date
  • Expected Day of Delivery
  • Delivery Location (Building and Room Number)
  • Requisitioner’s Name

Approvals are completed online usually between 11:00 am and 12:00 pm. Therefore the order must made by 10:30 am in order to be approved on the same business day.

Other Important Information

*UTRPA holds the sole responsibility for negotiating with the appropriate authorities and has within the University jurisdiction in all matters pertaining to the use, handling, storage and disposal of radioactive materials and the installation, development and operating of equipment producing ionizing radiation and non-ionizing radiation.

Therefore material for use within the University must be purchased under the University license, and material for use within teaching hospitals must be purchased under the hospital license. Material being transferred between the University and hospitals must adhere to the CNSC requirements for transfer and transport between licensees. Permit holders must contact Radiation Protection Services to make appropriate arrangements for such transfers.