How to Purchase Goods and Services
A number of programs and services are available to facilitate the acquisition of goods and services for faculty and staff at the University. These programs are designed to:
- Streamline processes
- Improve efficiency
- Enhance accountability
- Ensure policy compliance
These programs and services are supported by a variety of tools and methodologies depending on total purchase value.
To reduce the administrative effort when purchasing standard goods or services, contracts have been negotiated with University of Toronto Approved Suppliers. To place an order, see the Supplier Directory.
If the good or non-consulting service* cannot be purchased from an Approved Supplier, the thresholds below determine the acquisition method and associated administrative process.
* For Consulting, see Consulting Services.
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$10,000 to $49,999
Purchases in this threshold typically involve straightforward acquisitions of goods or services, but which may also involve specific requirements for delivery, warranties, or specific terms and conditions requiring negotiation.
Options in order of preference are:
* UTSC: Upon supplier selection, the unit creates a Purchase Requisition in FIS and forwards all supporting documentation to their procurement campus contact for review and Purchase Order issuance.
$50,000 to $99,999
Purchases in this threshold are considered high value, and require an invitational procurement process based on a minimum of three written quotations (see the Invitation to Quote Standard Operating Procedure).
St. George & UTM: Upon supplier selection, the unit creates a Purchase Order in the University’s financial system, attaching all supporting documentation. The PO is reviewed by Procurement Services before being released.
UTSC: Upon supplier selection, the unit creates a Purchase Requisition in the University’s financial system, and forwards all supporting documentation to their respective procurement campus contact for review and Purchase Order issuance.
- For St. George Campus, please complete the Competitive Bid Request form
- For UTM and UTSC, email your respective procurement campus contact