Every purchase has an economic, environmental, and social impact, whether intended or not. Leveraging social value from purchasing can have a powerful and positive ripple effect on our communities. To join the effort in building a more sustainable and thriving community, the University of Toronto is conducting a social procurement pilot. This one-year pilot will
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As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 29, 2022): APR 15 Procurement Policy Exemption requests APR 22 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications Please ensure complete documentation is
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Two Factor Authentication As an extra layer of security, Bank of Montreal (BMO) will introduce two-factor authentication for Spend Dynamics. Starting March 14, 2022, Spend Dynamics users will be prompted to register for two-factor authentication when logging into the system. Users are encouraged to review the Spend Dynamics Two-Factor Authentication Guide. For questions or support
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Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 10 Procurement Policy Exemption Justification (PPEJ) requests DEC 14 Purchase Order Creation and Changes (more than $25,000) Vendor Setups and Changes New Credit Card Applications (PCard and T&H Card) Please ensure complete documentation is included
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Suppliers attending University premises must comply with the University’s guideline on vaccination that requires all individuals attending University premises, including all visitors, to be fully vaccinated unless they are unable for medical reasons or for grounds protected under the Ontario Human Right Code. Suppliers attending University premises must also complete the COVID-19 Contractor Safety Acknowledgement
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uSOURCE will be updating its user interface to a New User Experience (UX). The New UX provides a more modern and streamlined look for users to locate important information when shopping, creating and assigning carts, creating requisitions, approving requisitions and creating goods receipts. Roll-Out and Training The new user interface will be rolled out to
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Procurement Services is pleased to announce Amazon Business is now available to University employees with a Purchasing Card (PCard). The Amazon Business platform provides the University community an additional marketplace for low value goods required for business purposes when the product is not available through uSOURCE or other Approved Supplier contracts. All purchases made on
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As of March 15, 2021, all food import shipments require a valid Safe Food for Canadians (SFC) licence. Food shipments without a valid SFC licence will be held until this information is provided to Canada Border Services Agency (CBSA). The SFC licence must be obtained prior to a shipment’s arrival at the border. Application (or
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As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 28, 2021): APR 9 Procurement Policy Exemption requests APR 16 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications Please ensure complete documentation is
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Effective February 1, 2021, Thompson, Ahern & Co. Limited (Thompson Ahern) will replace Kuehne + Nagel as the University of Toronto’s Customs Broker in all matters relating to Canada Border Services Agency (CBSA), including all incoming and outgoing international shipments.Thompson Ahern provides a full range of customs brokerage services, offers competitive rates, and processes shipments
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Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 11 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications (PCard and T&H Card) Please ensure complete documentation is included for all requests. DEC 22 uSOURCE shuts
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Scotiabank Visa is the University’s new provider for the Travel and Hospitality Card (T&H Card) program, replacing the AMEX travel card (TCARD). Apply for a Scotiabank Visa Travel & Hospitality Card Due to the COVID-19 pandemic, new cards will be available for pick-up at a central location at all three campuses. Pick up times and
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New contracts have be added to the following Approved Supplier categories: Office Space Furniture 10 suppliers offering more than 70 OEMs Casegood, lounge & lunchroom, systems furniture Space planning and installation services 1 quote for purchases under $100,000 For more information, see Office Space Furniture. IT Professional Services 10 suppliers providing IT professionals in infrastructure
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A number of new webpages have been developed to provide important information on procurement processes at the University of Toronto: Research Procurement This new page assists Principal Investigators (PIs) and business officers in navigating the Procurement website for research-related procurement, ensuring purchases are compliant with U of T policies, provincial and federal trade agreements, and
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Central Procurement Services is pleased to announce a number of enhancements to procurement processes at the University of Toronto. We have raised thresholds and streamlined administrative effort, while at the same time incorporated new procurement legislation and regulation arising from trade agreements. New Procurement Policy Business Board recently approved the revised University Procurement Policy which
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7 new contracts have been added to the University’s Vendor of Record Program: IT Technical Support Services 6 contracts leveraged from existing OECM arrangements More than 20 roles with four experience levels, flexibility to screen, test and replace candidates Resources can work onsite or remotely 1 quote for purchases under $100,000 Price list (based on
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As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 30, 2020): APR 10 Procurement Policy Exemption requests (Limited Tendering and Non-Application) APR 17 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications Please
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Leveraged from existing Ontario Education Collaborative Marketplace (OECM) arrangements, the following facilities equipment and supplies category has been added to the Vendor of Record: Category: Plumbing Products Suppliers: Marks Supply, Next Plumbing & Hydronics, Noble Contract highlights: Thousands of plumbing products from hundreds of brands in categories such as copper pipe and fittings, commercial faucets,
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Leveraged from existing Ontario Education Collaborative Marketplace (OECM) arrangements, the following suppliers have been added to the Vendor of Record in Translation, Interpretation, and American Sign Language Services: 911 Interpreters (Translation, Interpretation) Canadian Hearing Society (Sign Language) MCIS Language Services (Translation, Interpretation, Sign Language) These suppliers can provide high-quality translation, simultaneous and consecutive interpretation and
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Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 6 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications (PCard and TCard) Please ensure complete documentation is included for all requests. DEC 20 uSOURCE shuts down
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Over the last few months, a number of new categories and suppliers have been added to the Vendor of Record program: SoftChoice is the Approved Supplier in the new Software License Products category Compucom has been added to Computers (PC) and Computers (Apple) Teramach has been added to Networking Switches, Routers, Firewalls New contracts have
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Spend Dynamics will have reduced functionality during the month of July due to a planned system migration. Please keep the following dates in mind: JUL 5 Applications for new cards and changes to existing cards submitted after this date will not be processed until after the system outage. JUL 13 System unavailable starting at 12:00
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Two new categories have been added to the University’s Vendor of Record Program: Audio & Visual System Solutions Audiovisual equipment and installation services Leveraged from existing Ontario Education Collaborative Marketplace (OECM) arrangement Existing contract with AVI-SPL (Audio Visual Equipment) remains in place until November 2019 1 quote required for purchases under $100,000 To assist with
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As a result of RFSQ UOT201815938, the following suppliers have been added as Approved Suppliers to the Vendor of Record in the Campus Signage Services – Supply and Installation category: Marvel Signs & Display Presentation Plu Creative Services S2K Envirographics Spectra Advertising Steel Art Signs WSI Sign Systems Ltd. Campus Signage Services includes the supply
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As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 30, 2019): APR 5 Procurement Policy Exemption requests (Limited Tendering and Non-Application) APR 12 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications (PCard
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Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: Dec 3 Open competitive bid procurements (open tenders) Dec 7 High Value Purchase Order Creation and Changes (over $25,000) Procurement Policy Exemption requests (Limited Tendering and Non-Application) Vendor Setups and Changes New Credit Card
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Over the last few months, a number of new categories and suppliers have been added to the Vendor of Record program: New contracts have been signed with CDW, Compugen, and Dell, offering an even wider range of products and services in Computers, Peripheral Devices, and Related Services. Multi-Function Devices and Related Services now has four
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We are pleased to announce the new PO Workflow process is available in FIS for end users at the St. George campus. As previously communicated, PO Workflow removes the Purchase Requisition step for purchases at or greater than $25,000. Over the past month, Procurement Services and FAST have been holding training and information sessions to
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We are pleased to announce a process improvement to the way end users at the St. George Campus request Purchase Orders at or greater than $25,000. Effective August 1, 2018, end users will be able to create an FIS Purchase Order (including Lease Orders) at or greater than $25,000 without first creating a Purchase Requisition.
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We are pleased to announce a new Approved Supplier: Category: Athletic Apparel and Accessories Supplier: Marchant’s School Sport Ltd. Marchant’s School Sport Ltd has entered into an agreement with the University of Toronto to supply Under Armour branded athletic apparel, uniforms and accessories. They also offer screen-printed, embroidered and decorated items, including but not limited
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We are pleased to announce that Jump Plus and PrintersPlus catalogues are now available on uSOURCE. Jump Plus supplies Apple products, including: MacBook Air, MacBook Pro, MacBook drives, cables, cases, thunderbolt adapters, batteries, adapters iPads Apple TV and TV cables, displays iPods and iPod cables, dock, earphones Desktop/server accessories Keyboards, trackpads AppleCare protection plan For
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As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 30, 2018): FEB 16 Open competitive bid procurements (open tenders) FEB 28 Procurement Policy Exemption requests (Limited Tendering and Non-Application) APR 12 Purchase Order Creation and Changes (over $25,000) Vendor
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Procurement Services is proud to present the new uSOURCE Information Library. This knowledgebase platform houses all uSOURCE reference materials, including: User Manual Quick Guides Videos FAQs Finding information has never been easier: browse through a category, or type a few keywords into the search bar and a list of suggested articles will appear. If you
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Please keep the following dates in mind as we approach the University’s holiday closure: December 5, 2017 Competitive Bid requests submitted after this date will not be responded to until after the holiday break. December 8, 2017 Last day to submit requests for: Purchase Order Creation and Changes Vendor Setups and Changes New Credit Card
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This past summer, the federal government (with the provinces and European Union) released the Canada Free Trade Agreement (CFTA) and the Canada-European Union Comprehensive Economic and Trade Agreement (CETA). A number of changes have been made to current procurement processes at the University of Toronto as a result of these trade agreements. For more information,
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The University of Toronto’s Procurement Services department wants to remind suppliers to be aware of potential fraud activity in which an email is sent to a supplier requesting urgent delivery of goods to a non-University of Toronto location. The emails in question do not use standard University of Toronto email addresses (domain should end with
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Following your feedback, the uSOURCE team has been working to implement system enhancements that simplify and improve the payment process for Purchase Orders below $5,000. Goods Receipts no longer required for orders below $5,000 Effective Friday, May 5th NEW uSOURCE Purchase Orders totaling less than $5,000 before tax will not require an electronic goods receipt
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Please keep the following dates in mind as we approach Fiscal Year-End: April 13, 2017: Last day to submit requests for Purchase Orders over $25,000 and FIS Vendor Setups / Changes April 24, 2017: Final Cheque Run April 25, 2017: uSOURCE shuts down for Year-End. Please consider delivery times when placing orders. May 1, 2017:
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We are pleased to announce a new category in the University’s list of Approved Suppliers: Category: Drupal Website Development and Maintenance Services Suppliers: Coldfront Labs, Digital Echidna, Foster Interactive, OpenConcept, OpenPlus Services provided include but are not limited to: Web Application Design Services Development, Configuration, Content Management and Integration Services Maintenance Services Search Engine Optimization
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Please keep the following dates in mind as we approach the University’s holiday closure: December 9, 2016 Last day to submit requests for: Purchase Order Creation and Changes Vendor Setups and Changes New Credit Card Applications (PCard and TCard) Please ensure complete documentation is included for all requests. December 20, 2016 uSOURCE shutdown at 12
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We are pleased to announce the Union Pearson Express has been added to the list of Approved Suppliers. Through an agreement with the Canadian Association of Business Officers (CAUBO), all University of Toronto staff and faculty will receive a discount on fares between Pearson International Airport and Union Station. For more information, including how to
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The University of Toronto’s Procurement Services department wants suppliers to be aware of potential fraud activity in which an email is sent to a supplier requesting urgent delivery of goods to a non-University of Toronto location. The emails in question do not use standard University of Toronto email addresses and if a telephone contact is
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A revised Non-Competitive (Single/Sole Source) Procurement Justification form has replaced the former Sole Source form. Effective June 1, 2016, it is the document to be used when requesting non-competitive procurement. This revised form clarifies the requirement for a rationale from requestors justifying the procurement of goods and/or services on a non-competitive basis. In addition, the
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We are pleased to announce a new Supplier has been added to the list of Approved Suppliers: Supplier: Jump+ Category: Computers – Apple Apple computers and related equipment include but are not limited to: Apple TV and TV cables, displays iPads iPods and iPod cables, dock, earphones MacBook Air, MacBook Pro, MacBook drives, cables, cases,
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Due to year-end activities, uSOURCE will not be available from 7:00 pm on April 26, 2016 until 8:00 am on May 2, 2016. For more information, email uSOURCE@utoronto.ca.

Recently, a number of BMO MasterCard (PCard) holders reported receiving “Phishing” emails to update their account information. Cardholders were directed to a fake website and asked to enter their card number and password. Phishing is a fraudulent process used to acquire sensitive information such as usernames, passwords, and credit card details. Email recipients are often
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Please keep the following Procurement Due Dates in mind as we approach the University’s Financial Year End on April 30th.

Over the last month, Procurement Services has added a number of new categories to the list of Approved Suppliers: Staples Advantage and PrintersPlus are the new Approved Suppliers in the Toner Cartridges category, offering discounted pricing on a broad range of OEM, generic, and remanufactured products for more printer brands or models. SoftChoice Inc. (Server
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Due to the University’s upcoming holiday closure, departments must submit requests for FIS Vendor Setups, Vendor Changes and Purchase Order creation no later than end of day Friday December 11th. Send requests, with complete documentation, to purchasing.help@utoronto.ca. For more information about payment processes prior to the Holiday Break, consult the Financial Services Department website: http://www.finance.utoronto.ca
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