Suppliers should be aware of potential fraud activity requesting the delivery of goods to a non-University of Toronto location. What to look for Fake email (e.g. procurement@utoronto-ca.com; uoftprocurement@outlook.ca) Non-standard U of T phone number: U of T phone numbers begin with 416-978 or 416-946 Non-U of T shipping address Requesting open line of credit Poorly
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Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 9 Procurement Policy Exemption Justification (PPEJ) requests DEC 14 Purchase Order Creation and Changes (more than $50,000) Vendor Setups and Changes New Credit Card Applications (PCard and T&H Card) Please ensure complete documentation
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Suppliers should be aware of potential fraud activity requesting delivery of goods to a non-University of Toronto location. The emails in question do not use standard University of Toronto email addresses (domain should end with @utoronto.ca) and if a telephone contact is given, it is not a University of Toronto phone number. Please forward any
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Every purchase has an economic, environmental, and social impact, whether intended or not. Leveraging social value from purchasing can have a powerful and positive ripple effect on our communities. To join the effort in building a more sustainable and thriving community, the University of Toronto is conducting a social procurement pilot. This one-year pilot will
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As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 29, 2022): APR 15 Procurement Policy Exemption requests APR 22 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications Please ensure complete documentation is
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Two Factor Authentication As an extra layer of security, Bank of Montreal (BMO) will introduce two-factor authentication for Spend Dynamics. Starting March 14, 2022, Spend Dynamics users will be prompted to register for two-factor authentication when logging into the system. Users are encouraged to review the Spend Dynamics Two-Factor Authentication Guide. For questions or support
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Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 10 Procurement Policy Exemption Justification (PPEJ) requests DEC 14 Purchase Order Creation and Changes (more than $25,000) Vendor Setups and Changes New Credit Card Applications (PCard and T&H Card) Please ensure complete documentation is included
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Suppliers attending University premises must comply with the University’s guideline on vaccination that requires all individuals attending University premises, including all visitors, to be fully vaccinated unless they are unable for medical reasons or for grounds protected under the Ontario Human Right Code. Suppliers attending University premises must also complete the COVID-19 Contractor Safety Acknowledgement
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uSOURCE will be updating its user interface to a New User Experience (UX). The New UX provides a more modern and streamlined look for users to locate important information when shopping, creating and assigning carts, creating requisitions, approving requisitions and creating goods receipts. Roll-Out and Training The new user interface will be rolled out to
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Procurement Services is pleased to announce Amazon Business is now available to University employees with a Purchasing Card (PCard). The Amazon Business platform provides the University community an additional marketplace for low value goods required for business purposes when the product is not available through uSOURCE or other Approved Supplier contracts. All purchases made on
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As of March 15, 2021, all food import shipments require a valid Safe Food for Canadians (SFC) licence. Food shipments without a valid SFC licence will be held until this information is provided to Canada Border Services Agency (CBSA). The SFC licence must be obtained prior to a shipment’s arrival at the border. Application (or
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As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 28, 2021): APR 9 Procurement Policy Exemption requests APR 16 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications Please ensure complete documentation is
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Effective February 1, 2021, Thompson, Ahern & Co. Limited (Thompson Ahern) will replace Kuehne + Nagel as the University of Toronto’s Customs Broker in all matters relating to Canada Border Services Agency (CBSA), including all incoming and outgoing international shipments.Thompson Ahern provides a full range of customs brokerage services, offers competitive rates, and processes shipments
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Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 11 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications (PCard and T&H Card) Please ensure complete documentation is included for all requests. DEC 22 uSOURCE shuts
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Scotiabank Visa is the University’s new provider for the Travel and Hospitality Card (T&H Card) program, replacing the AMEX travel card (TCARD). Apply for a Scotiabank Visa Travel & Hospitality Card Due to the COVID-19 pandemic, new cards will be available for pick-up at a central location at all three campuses. Pick up times and
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A number of new webpages have been developed to provide important information on procurement processes at the University of Toronto: Research Procurement This new page assists Principal Investigators (PIs) and business officers in navigating the Procurement website for research-related procurement, ensuring purchases are compliant with U of T policies, provincial and federal trade agreements, and
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Central Procurement Services is pleased to announce a number of enhancements to procurement processes at the University of Toronto. We have raised thresholds and streamlined administrative effort, while at the same time incorporated new procurement legislation and regulation arising from trade agreements. New Procurement Policy Business Board recently approved the revised University Procurement Policy which
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As we approach fiscal year end, please keep the following deadlines in mind (requests received after these dates may not be completed prior to April 30, 2020): APR 10 Procurement Policy Exemption requests (Limited Tendering and Non-Application) APR 17 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications Please
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Please keep the following in mind, as requests received after these dates may not be completed prior to the holiday break: DEC 6 Purchase Order Creation and Changes (over $25,000) Vendor Setups and Changes New Credit Card Applications (PCard and TCard) Please ensure complete documentation is included for all requests. DEC 20 uSOURCE shuts down
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Spend Dynamics will have reduced functionality during the month of July due to a planned system migration. Please keep the following dates in mind: JUL 5 Applications for new cards and changes to existing cards submitted after this date will not be processed until after the system outage. JUL 13 System unavailable starting at 12:00
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We are pleased to announce the new PO Workflow process is available in FIS for end users at the St. George campus. As previously communicated, PO Workflow removes the Purchase Requisition step for purchases at or greater than $25,000. Over the past month, Procurement Services and FAST have been holding training and information sessions to
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We are pleased to announce a process improvement to the way end users at the St. George Campus request Purchase Orders at or greater than $25,000. Effective August 1, 2018, end users will be able to create an FIS Purchase Order (including Lease Orders) at or greater than $25,000 without first creating a Purchase Requisition.
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Procurement Services is proud to present the new uSOURCE Information Library. This knowledgebase platform houses all uSOURCE reference materials, including: User Manual Quick Guides Videos FAQs Finding information has never been easier: browse through a category, or type a few keywords into the search bar and a list of suggested articles will appear. If you
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This past summer, the federal government (with the provinces and European Union) released the Canada Free Trade Agreement (CFTA) and the Canada-European Union Comprehensive Economic and Trade Agreement (CETA). A number of changes have been made to current procurement processes at the University of Toronto as a result of these trade agreements. For more information,
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Following your feedback, the uSOURCE team has been working to implement system enhancements that simplify and improve the payment process for Purchase Orders below $5,000. Goods Receipts no longer required for orders below $5,000 Effective Friday, May 5th NEW uSOURCE Purchase Orders totaling less than $5,000 before tax will not require an electronic goods receipt
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The University of Toronto’s Procurement Services department wants suppliers to be aware of potential fraud activity in which an email is sent to a supplier requesting urgent delivery of goods to a non-University of Toronto location. The emails in question do not use standard University of Toronto email addresses and if a telephone contact is
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Recently, a number of BMO MasterCard (PCard) holders reported receiving “Phishing” emails to update their account information. Cardholders were directed to a fake website and asked to enter their card number and password. Phishing is a fraudulent process used to acquire sensitive information such as usernames, passwords, and credit card details. Email recipients are often
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Please be advised that as of September 8, 2015 the Purchase Order template will change as follows: New format (portrait print, revised font) Incorporation by reference of the University’s General Terms and Conditions of Purchase This change will not impact your ability to issue Purchase Orders from your location and according to policy. 

After many months of collaboration with our community partners, Procurement Services is pleased to announce the roll-out of uSOURCE is now underway. We are working with key contacts to ensure the system set-up matches the unique business processes of each department. Training sessions at the St. George, UTM and UTSC campuses are in full-swing, and
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Beginning Monday April 27, UShop will no longer be available for new order placement.  The timing and duration of the system shut down is planned to accommodate the transition activities required for switching to uSOURCE, the university’s new on-line purchasing tool (UShop and uSOURCE cannot be operated simultaneously). uSOURCE will be rolled out to the
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We are proud to present the redesigned Procurement Services website. We hope you like the fresh new look and the improved navigation that will allow you to find the information you need quickly and easily. We’ve also tried to provide as much context as possible around the required processes for procurement at the University. This site
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