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Competitive Procurement

Receiving maximum value is a fundamental objective when procuring goods and services (including consulting and construction). Value can be measured in terms of quality and process outcomes achieved through supplier competition that results in:

  • Quality at optimal pricing
  • Reliable service and performance expectations
  • Consistent and efficient processes

Obtaining supplier quotations or formal proposals is required to allow suppliers in the marketplace a fair and transparent opportunity to supply the University with the goods and services needed for business purposes.

At the University of Toronto, competitive procurement for goods and services is a shared responsibility based on type, dollar threshold, documentation and authority as shown below:

Total Procurement Value/Dollar Thresholds Requiring Competitive Procurement

University of Toronto Procurement Policy and BPS Procurement Directive Trade and Cooperation Agreement between Ontario and Quebec (OQTCA) Canadian Free Trade Agreement (CFTA) i Canada-
European Union Comprehensive Economic and Trade Agreement (CETA) ii
Procurement Method INFORMAL
(3 written quotes)
(Tender Call / RFx)
Goods $5,000 – $24,999 $25,000 – $99,999 $100,000 $100,000 $100,000 $365,700
Non-Consulting Services iii
$5,000 – $24,999 $25,000 – $99,999 $100,000 $100,000 $100,000 $365,700
Construction $5,000 – $24,999 $25,000 – $99,999 $100,000 $100,000 $250,000 iv $9,100,000
Procurement Authority Local Unit Procurement Services
  1. CFTA Value will be adjusted every 2 years taking inflation into account.
  2. CETA dollar thresholds have been converted into Canadian Dollars from expressed international currency and valid until December 31, 2019. CETA thresholds may change as of January 1, 2020.
  3. Consulting services must be competitively sourced regardless of dollar value.
  4. To comply with the BPS Procurement Directive, construction will be publicly tendered at the $100,000 dollar threshold.

See also: How to Purchase Goods and Services