Receiving maximum value is a fundamental objective when procuring goods and services (including consulting and construction). Value can be measured in terms of quality and process outcomes achieved through supplier competition that results in:
- Quality at optimal pricing
- Reliable service and performance expectations
- Consistent and efficient processes
Obtaining supplier quotations or formal proposals is required to allow suppliers in the marketplace a fair and transparent opportunity to supply the University with the goods and services needed for business purposes.
At the University of Toronto, competitive procurement for goods and services is a shared responsibility based on type, dollar threshold, documentation and authority as shown below:
Total Procurement Value/Dollar Thresholds Requiring Competitive Procurement
|University of Toronto Procurement Policy and BPS Procurement Directive||Trade and Cooperation Agreement between Ontario and Quebec (OQTCA)||Canadian Free Trade Agreement (CFTA) i||Canada-
European Union Comprehensive Economic and Trade Agreement (CETA) ii
(2 verbal quotes)
(3 written quotes)
(Tender Call / RFx)
|Goods||$5,000 – $24,999||$25,000 – $99,999||$100,000||$100,000||$100,000||$365,700|
|Non-Consulting Services iii
||$5,000 – $24,999||$25,000 – $99,999||$100,000||$100,000||$100,000||$365,700|
|Construction||$5,000 – $24,999||$25,000 – $99,999||$100,000||$100,000||$250,000 iv||$9,100,000|
|Procurement Authority||Local Unit||Procurement Services|
- CFTA Value will be adjusted every 2 years taking inflation into account.
- CETA dollar thresholds have been converted into Canadian Dollars from expressed international currency and valid until December 31, 2019. CETA thresholds may change as of January 1, 2020.
- Consulting services must be competitively sourced regardless of dollar value.
- To comply with the BPS Procurement Directive, construction will be publicly tendered at the $100,000 dollar threshold.
See also: How to Purchase Goods and Services