How to Purchase Goods and Services
To reduce the administrative effort when purchasing standard goods or services, contracts have been negotiated with University of Toronto Approved Suppliers. To place an order, see the list of Approved Suppliers.
If the good or non-consulting service* cannot be purchased from an Approved Supplier, the thresholds below determine the acquisition method and associated administrative process.
* For Consulting, see Consulting Services.
Expand All | Collapse All
$5,000 to $24,999
Purchases in this category typically involve straightforward acquisitions of goods or services, but which may also involve specific requirements for delivery, warranties, or specific terms and conditions requiring negotiation.
Options in order of preference are:
$25,000 to $99,999
Purchases in this category are considered high value, and require an invitational procurement process based on a minimum of three written quotations (see the Invitation to Quote Standard Operating Procedure).
St. George & UTM: Upon supplier selection, the unit creates a Purchase Order in FIS, attaching all supporting documentation. The PO is reviewed by Procurement Services before being released.
UTSC: Upon supplier selection, the unit creates a Purchase Requisition in FIS and forwards all supporting documentation to their respective procurement campus contact for review and Purchase Order issuance.
To be compliant with internal and external regulatory frameworks, purchases in this category must be publicly tendered in a competitive bid process.
Procurements of this value must be referred to Procurement Services: