Approved Suppliers
Approved Suppliers are vendors qualified through the University’s enterprise-wide Vendor of Record (eVoR) Program. They have been selected through open competitive or collaborative procurement processes and are authorized to provide goods and services across all three campuses.
Marketing to the University Community
The University of Toronto is comprised of more than 700 faculties and departments across three campuses, each with diverse purchasing needs. We encourage suppliers to take a thoughtful and informed approach when introducing their goods and services to our community.
Approved Suppliers are strongly encouraged to familiarize themselves with the University’s mission, goals, and programs before reaching out.
- Visit the University of Toronto website to gain an understanding of our academic priorities
- Review the University directory to identify key contacts within relevant faculties, divisions, or departments
By aligning your outreach with the University’s academic and administrative priorities, you will be better positioned to connect with the units most likely to benefit from your offerings.
University Policies You Should Know
Suppliers doing business with the University of Toronto are expected to comply with all applicable University policies and governing laws. These policies support a safe, inclusive, and accountable environment across our campuses.
Key policies suppliers should be aware of include:
Procurement Policy and Supply Chain Code of Ethics
All supplier engagement with the University must comply with the University’s Procurement Policy, Supply Chain Code of Ethics, and public-sector procurement rules. Efforts to influence purchasing decisions outside of these processes are not permitted.
Policy on Approval and Execution of Contracts and Documents
This Policy ensures that all vendor contracts with the University of Toronto must be reviewed and signed by authorized university officials to ensure proper approval and oversight.
Trademark Licensing Policy
All products using the University’s name, logos or images must follow strict licensing standards, including design approval, quality control, ethical manufacturing, and ongoing oversight as outlined in the Trademark Licensing Policy.
Accessibility for Ontarians with Disabilities Act (AODA)
Suppliers must comply with the relevant accessibility standards and, where required, review the University’s AODA training materials.
Sexual Violence and Sexual Harassment Policy
Suppliers are strongly encouraged to review the Sexual Violence and Sexual Harassment Policy and complete the University’s online training module to help foster a safe campus environment.
Freedom of Information and Protection of Privacy Act (FIPPA)
Suppliers must safeguard University information in accordance with privacy obligations under the Freedom of Information and Protection of Privacy Act (FIPPA).
Smoke-Free Policy
Smoking and vaping are prohibited on all University properties under the Smoke-Free Policy.
Payment Terms and Methods
Our standard payment practices are designed to ensure timely and efficient processing.
For direct purchases below $10,000, the university corporate purchasing card (PCard) is the most efficient method of payment, offering faster settlement, reduced administrative processing, and elimination of delays associated with traditional methods. If you accept credit card payments, please let your university contact know about this option.
For purchases above $10,000, or when credit card payment is not feasible, we prioritize Electronic Funds Transfer (EFT) with a standard payment term of net 25 days from the date of invoice. Canadian suppliers are encouraged to register for EFT as the preferred and most efficient method. Contact us at purchasing.help@utoronto.ca to begin the process.
Payments issued by cheque (CAD or USD) are subject to extended terms of net 35 days.
For payments to countries outside Canada and the United States, wire transfers may be arranged when no other payment method is feasible.
Contractor and Consultant Expenses
Provincial expense reimbursement directives outline expenses not permissible for consultants and contractors performing services at or on behalf of the University. Under no circumstances can hospitality, incidental or food expenses be allowable expenses under the rules of the Broader Public Sector (BPS) Directive 2011 (Ontario), sections 4.6 and 5F, such as:
- Meals, snacks and beverages (including alcohol)
- Gratuities
- Laundry or dry cleaning
- Valet services
- Dependent care
- Home management
- Personal telephone calls
The reimbursement of allowable expenses, which cannot include any item listed above, may be claimed and reimbursed only if the expenses are specifically outlined in the contract.
uSOURCE
uSOURCE is the University of Toronto’s online marketplace, designed to make routine purchasing from Approved Suppliers faster, easier, and more cost-effective for our community.
Approved Suppliers featured in uSOURCE gain:
- A direct marketing platform to university departments across all three campuses
- Electronic (B2B) ordering and invoicing processes
Approved Suppliers can contact us at usource@utoronto.ca to explore online catalogue capabilities.