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Limited Tendering and Non-Application

The University of Toronto relies on competitive procurement (by invitation or open tendering) to allow suppliers in the marketplace a fair and transparent opportunity to supply the University with the goods and services (including construction and consulting services) needed for business purposes.

Procurement Policy Exemptions

There may be circumstances where neither invitational nor open competitive procurement can be used as the procurement method. A Procurement Policy Exemption may be permitted provided it meets the criteria in a Limited Tendering Exception (including Sole Source or Single Source) or Non-Application Provision of the CFTA, CETA, OQTCA or other regulations applicable to the University of Toronto as introduced from time to time. These provisions are defined and listed on the Exception or Non-Application tables (Table 1 and Table 2 respectively), and the applicability of the selected Exception(s) or Provision(s) must be justified with sufficient level of detail. For purchases where the total estimated value is between $5,000 and $25,000, the form should be retained by the local unit for audit purposes.

Public Disclosure Requirements

Trade Agreements require that if a Limited Tendering exception is used, the conditions and circumstances that justified its use be published and reported as follows:

  1. Contract award and value will be published on the Procurement Services website within 72 days of contract signing; and
  2. Contract awards and values will be reported to the Province of Ontario on an annual basis. This report will be prepared by Procurement Services on behalf of the University
To download the form, go to the Procurement Policy Exemptions: Limited Tendering and Non-Application Justification Form page.