Graduate students can use UShop as purchasers. The Funds Center approval role cannot be provided to students, as this is not an appropriate delegation of authorization.
To request a forgotten user id or password a Help button is available on the Ushop homepage . Your login information will be emailed directly to you following receipt of your request.
Note that three consecutive attempts to log in without the correct password will lock your UShop account. All locked accounts must be unlocked manually by Procurement Services. Obtaining a new password via the 'Help' link will not unlock a locked account. Please email Procurement.Services@UToronto.ca . You will be informed when the unlock request is completed.
To register for a UShop account, please go to www.procurement.utoronto.ca/register
Fund centre owners are notified of orders pending approval through two methods:
To check whether your order has been submitted or whether it's awaiting approval login to UShop and click Check Status:
If a message immediately appears indicating that 'no shopping carts exist' click ok and change the selection criteria. To view outstanding orders choose "All" in the Period and Status fields and click "Go". All outstanding orders will be displayed along with their current status.
To find the PO number for your UShop order, locate the shopping cart using "Check Status".
Once you've located the cart, click on the order name, then click the magnifying glass beside one of your items. Select "follow-on documents", which appears near the bottom of your screen. The PO is a document with a number starting with 35000. Do not include the forward slash or the digits that follow it as part of your PO number -- these denote only the line item number for the particular item you are viewing.
Please go to www.procurement.utoronto.ca/register to register for an account.
Take a look at our brochure if you would like more information about UShop
An FIS (Financial Information System) or MROL (My Research On-Line) ID is the user name issued to you by AMS (Administrative Management System Department). This user identification is needed to access FIS, HRIS and MYOL. This ID is requested as part the registration process for UShop so that we can issue the same user ID in UShop to help minimize the number of user ID's.
When a funds centre is set up for use in UShop, ‘Approval Rules’ are created that specify who will approve orders, and what purchase values will require such approval. When an order is placed, UShop compares the value of the order (before taxes) to the approval levels for the funds center being used. Orders that exceed the approval threshold will be automatically directed to the approver.
UShop approver should be the same person who is signs the annual 'Financial Accountability Reports' for the funds center and associated funds. This role can be delegated to another person within the department, similar to the 'Delegate Signing Authority' form for FIS transactions.